For guidelines on how to prepare your poster, please see Guidelines for Posters.

Your poster flash talk presentation

  • Your presentation should not exceed 5 minutes.
  • The goal is to promote your poster and to bring people to your poster during the poster sessions.
  • Please focus only on the main aim of your research and only mention the key findings.


  • You can present up to 3 slides. You can choose not to have slides. Please let us know if this is the case.
  • Format: 16:9 widescreen format, not 4:3.
  • Use PowerPoint format PPT/PPTX format, not PPS.
  • Make sure to use Windows compatible fonts.
  • The computers at the conference are Windows based and not compatible with Keynote.
  • If you wish to send your slides in advance (we love that!), send them (or a transfer link) to Isabelle Caugant at
  • Bring your slides on a USB stick to the conference venue.

Upon your arrival at the venue

  • Upload your slides to the conference center audiovisual system in advance, you will not be able to upload them once you are in the conference room.
  • There will be a computer at the registration desk and a Student Helper (identifiable by their blue name tag) will be available to help you upload your slides to the system.
  • Upload your slides at the latest the day before your flash talk. For those presenting on the first day, please send them in advance or upload your slides as soon as you arrive at the venue and no later than 9:00am.

On the day of your flash talk 

  • Be in the conference room (Malone Theater) at least 15 minutes before the start of your session (not the start of your flash talk) and introduce yourself to the session chair.
  • Know your order in the flash talk block: check the conference program.
  • At the start of the flash talk block, go up to the stage.
  • If you are not the first speaker stay on the side of the stage.
  • When it’s your turn, state your name and affiliation and present your poster.
  • Stick to 5 minutes maximum. The session chairs have been instructed to strictly enforce time management.
  • Once you’re done, hand the microphone to the next presenter.

If you are unable to present, have questions or problems, please contact the conference office.