Preparing your slides

  • Presentation Length: Please check your allotted time in the Conference program. Note that each presentation time includes 5 minutes for questions. For example, if you have 20 minutes, plan for a 15-minute presentation. Strict timing will be enforced.
  • Slide Format: Use a 16:9 widescreen format for your slides (not 4:3).
  • File Type: PPT/PPTX format, not PPS.
  • Fonts: Use fonts compatible with Windows.
  • System Compatibility: Conference computers run Windows. Keynote files are not supported: if you use a Mac, export your presentation to PPTX and check fonts and animations on a Windows computer before sending it.
  • Embedded Media: Embed all videos and audio directly in your file; do not rely on internet links, and test your video before sending your presentation.

Sending us your presentation

  • Send your slides in advance (or a download link) to Isabelle Caugant at caugant@eversoleassociates.com by Sunday 1 November
  • Please Note: All slides must be uploaded in advance to the venue’s audiovisual system. You will not be able to upload them in the conference room or use your own computer for the presentation.

Upon your arrival at the conference venue

  • Registration opens at 8:00am on Tuesday 3 November.
  • Use the “Speakers” line to receive your badge.
  • If you have not sent your slides in advance. Bring a copy of your presentation on a USB stick.
  • Uploading your slides: There will be a computer at the registration desk and a Conference Volunteers (identified by a blue name tag) will be available to help you upload your slides to the system.
  • Upload deadline: upload your slides to the system at the latest the day before your presentation. If you present on Tuesday 3 November, send your slides in advance to Isabelle Caugant at caugant@eversoleassociates.com.

On the day of your presentation 

  • Arrival Time: Arrive in the conference room at least 15 minutes before the start of your session (not your specific talk) and introduce yourself to the session chair.
  • Seating: Sit in the front row to enable a smooth transition between speakers.
  • Equipment Use: Do not bring laptops or USB drives to the podium; your slides WILL already be uploaded in the system.
  • Provided Tools: A laser pointer and a remote to advance slides will be available. There will be a monitor on the floor in front of you to see your slides.
  • Social Media & Photos: Talks will not be recorded. The conference team will only photograph speakers and title slides. If you do not want attendees to photograph or share your slides, announce it at the beginning of your talk and include a “no photos” icon on your slides such as this image.
  • Time Management: Be considerate of other speakers and the audience by staying within your allotted time to allow for questions and discussions. A Conference Volunteer will hold up cards showing 3 minutes and 1 minute remaining, and a timer will be placed next to the floor monitor. Session chairs will strictly enforce timing.

If you are unable to present, have questions or problems, please contact the conference office.