Preparing your slides

  • Length: please check your allotted time on the conference program before preparing your presentation. The times displayed include 5 min for questions. So, if your allotted time is 20 min, your presentation should be 15 min. Make sure to time your whole presentation accordingly, we will enforce strict timing.
  • Your slides should be in 16:9 widescreen format, not 4:3.
  • We recommend using the PPT/PPTX format instead of PPS.
  • Use Windows compatible fonts.
  • The computers at the conference are Windows based and not compatible with Keynote.
  • If you have videos or animations in your presentation, they must be embedded in your slides and run automatically.
  • Please have your presentation slides ready before arriving at the conference venue .
  • Make a backup: bring at least two copies of your presentation (in different formats) to the venue in case there is a problem with one
  • If you wish to send your slides in advance (we love that!), send them (or a transfer link) to Isabelle Caugant at

Upon your arrival at the conference venue

  • The registration opens at 8:00am on Tuesday 13 September, please consider arriving early.
  • Use the line “Speakers” to receive your badge and your conference package.
  • All slides need to be uploaded to the conference center audiovisual system in advance, you will not be able to upload them once you are in the conference room and you will not be able to use your own computer to show your presentation.
  • Bring your presentation on a USB stick.
  • There will be a computer at the registration desk and a Student Helper (identifiable by their blue name tag) will be available to help you upload your presentation to the system.
  • Upload your slides to the system at the latest the day before your presentation. For those presenting on the first day, please send them in advance to Isabelle Caugant at or upload your slides as soon as you arrive at the venue and no later than 9:00am.

On the day of your presentation 

  • Be in the conference room (Malone Theater) at least 15 minutes before the start of your session (not the start of your talk) and introduce yourself to the session chair.
  • Sit in the first row by the stage to facilitate transition between talks.
  • Do not take laptops or thumb drives to the podium – your slides need to be uploaded in advance to the audiovisual system.
  • A laser pointer and a remote control will be provided.
  • If you do not wish to have your research shared on social networks or photos to be taken, you should make an announcement before and during your presentation; we also suggest using this image or this image in your slides.
  • Be considerate of other speakers and the audience by staying within your allotted time. This is essential to ensure adequate time for questions and discussion as well as adherence to schedule. The session chairs have been instructed to strictly enforce time management. Student Helpers sitting in the first row will hold up a paddle indicating “3” minutes remaining and then a paddle saying “Time” when your time is up.

If you are unable to present, have questions or problems, please contact the conference office.