For guidelines on how to prepare your poster, please see Guidelines for Posters.

Your poster flash talk presentation

  • Presentation length: Your presentation should not exceed 5 minutes.
  • Purpose: The goal is to promote your poster and attract attendees to your poster during the designated poster sessions.
  • Content Focus: Highlight only the main aim of your research and your key findings.

Slides

  • Number of Slides: You may present up to 3 slides (including title and acknowledgments). You may also choose not to use slides; please inform us if this is your preference.
  • Slide Format: Use a 16:9 widescreen format for your slides (not 4:3).
  • File Type: PPT/PPTX format is recommended over PPS.
  • Fonts: Use fonts compatible with Windows.
  • System Compatibility: Conference computers run Windows and are incompatible with Keynote.
  • Backups: Bring at least two copies of your presentation in different formats to the Conference venue, in case of any technical issues.

Sending us your slides

  • Send your slides in advance (or a download link) to Isabelle Caugant at caugant@eversoleassociates.com.
  • Please Note: All slides must be uploaded in advance to the conference center’s audiovisual system. You will not be able to upload them in the conference room or use your own computer for the presentation.

Upon your arrival at the venue

  • If you have not sent your slides in advance. Bring a copy of your presentation on a USB stick.
  • Uploading your slides: There will be a computer at the registration desk and a Conference Helper (identified by a blue name tag) will be available at the registration desk to help you upload your slides to the system.
  • Upload deadline: Upload your slides at least one day before your flash talk. If presenting on the first day, either send them in advance to Isabelle Caugant at caugant@eversoleassociates.com or upload them by 9:00 a.m. on the day of your talk.

On the day of your flash talk 

  • Arrive in the conference room (AT&T Auditorium) at least 15 minutes before the start of your session (not your flash talk) and introduce yourself to the session chair.
  • Know your order in the flash talk block: check the Conference program.
  • At the beginning of the flash talk block, go up to the stage.
  • If you are not the first speaker, stay on the side of the stage.
  • When it’s your turn, state your name and affiliation and present your poster.
  • Stick to 5 minutes maximum. The session chairs will strictly enforce this time limit.
  • Once finished, hand the microphone to the next presenter.

If you are unable to present, have questions or problems, please contact the conference office.