Preparing your slides

  • Presentation Length: Please check your allotted time in the Conference program. Note that each presentation time includes 5 minutes for questions. For example, if you have 20 minutes, plan for a 15-minute presentation. Strict timing will be enforced.
  • Slide Format: Use a 16:9 widescreen format for your slides (not 4:3).
  • File Type: PPT/PPTX format , no PPS.
  • Fonts: Use fonts compatible with Windows.
  • System Compatibility: Conference computers run Windows and are incompatible with Keynote.
  • Embedded Media: Embed any videos or animations directly in your slides and set them to play automatically.
  • Backup: Bring at least one copy of your presentation on a USB stick to the conference venue, in case of any technical issues..

Sending us your presentation

  • Send your slides in advance (or a download link) to Isabelle Caugant at caugant@eversoleassociates.com by Sunday 17 November
  • Please Note: All slides must be uploaded in advance to the conference center’s audiovisual system. You will not be able to upload them in the conference room or use your own computer for the presentation.

Upon your arrival at the conference venue

  • Registration opens at 8:00am on Tuesday 19 November.
  • Use the “Speakers” line to receive your badge and your conference materials.
  • If you have not sent your slides in advance. Bring a copy of your presentation on a USB stick.
  • Uploading your slides: There will be a computer at the registration desk and a Conference Volunteers (identified by a blue name tag) will be available at the registration desk to help you upload your slides to the system.
  • Upload deadline: upload your slides to the system at the latest the day before your presentation. For those presenting on the first day, please send them in advance to Isabelle Caugant at caugant@eversoleassociates.com or upload your slides as soon as you arrive at the venue and no later than 9:00am.

On the day of your presentation 

  • Arrival Time: Arrive in the conference room (AT&T Auditorium) at least 15 minutes before the start of your session (not your specific talk) and introduce yourself to the session chair.
  • Seating: Sit in the front row to enable a smooth transition between speakers.
  • Equipment Use: Do not bring laptops or USB drives to the podium; your slides WILL already be uploaded in the system.
  • Provided Tools: A laser pointer and a remote to advance slides will be available for your use.
  • Social Media & Photos: If you do not want your research shared on social media or photos taken, announce it at the beginning of your talk and include a “no photos” icon on your slides such as this image or this image.
  • Time Management: Be considerate of other speakers and the audience by staying within your allotted time to allow for questions and discussions. Session chairs will strictly enforce timing.

If you are unable to present, have questions or problems, please contact the conference office.